How do I create a collaborative reward?

Collaborative rewards let your whole team pool tacos together toward a shared goal. They're one of the most popular reward types in HeyTaco because they bring people together around something meaningful — whether that's a charity donation, a team outing, a game night, or something uniquely yours.

Creating a collaborative reward

Go to the Taco Shop and click "Add Reward," then select Collaborative as the reward type. You'll find pre-loaded ideas to choose from, or you can create your own from scratch.

Write a clear description explaining what the reward is and what happens after it's fully funded. For a charity reward, for example, share the charity name and how much will be donated. For a team experience, describe what it involves and roughly when it will happen. The description is your main communication tool — people decide whether to contribute based on what they read here.

Setting the redemption amount

The redemption amount is the total number of tacos needed across all contributors to unlock the reward. A useful starting formula is 30 tacos multiplied by the number of people on your team. For a 10-person team, that's 300 tacos.

The 30-taco-per-person figure comes from HeyTaco data and is designed to make a reward achievable in roughly one to three months. As a general guide: under 30 tacos per person is easy (under a month), 30–100 tacos per person is medium (two to three months), and over 100 tacos per person is hard (more than three months). For monetary rewards, the 4-tacos-per-$1 ratio also applies — a $300 charity donation would be priced at around 1,200 tacos.

You can always go back and edit the price if it's proving too easy or too hard to reach.

How contributing works

Once the reward is live, anyone with a HeyTaco account can find it in the Taco Shop and click "Contribute" to add their tacos. After contributing, HeyTaco will keep them updated as others contribute and let them know how many tacos remain. When the goal is reached, HeyTaco notifies all contributors and the redemption appears on your Admin → Redemptions page for you to fulfill.